Proposing New Courses
All additions, modifications, and deletions of courses in CLA departments must be approved by both the CLA and University Curriculum Committees. In order to help departments with this process, the following guidelines are provided.
- Plan ahead. The curriculum submission process is complicated and time consuming; therefore, all curriculum submissions should be started as early as possible. Submissions not approved at or before the February University Curriculum Committee (UCC) meeting typically cannot take effect until the Fall of the following year. As of May 2017, the university is using a new timeline for Program proposals. You can see more detail on this timeline here: New Program Submission Process.
- Course and Curriculum Proposals properly start at the department level. Before completing the required forms, talk with your departmental curriculum coordinator about the planned submission. Individual CLA departments handle the submissions at the departmental level in different ways. For example, Communication & Journalism has a departmental curriculum committee that reviews all submissions before sending the submissions to the CLA Curriculum Committee. Contact the department head/chair for the name of your department’s curriculum coordinator and get his/her advice about your submission.
- Determine which electronic form needs to be completed. Visit the University Curriculum Committee’s website and determine which form should be completed. The options are:
Notes on these forms:
- The UCC shares some basic guidance for working with the CourseLeaf system here: http://ous.auburn.edu/wp-content/uploads/univcc/CIM-Training-Materials.pdf.
- Please be aware that there have been until recently different procedures for undergraduate and graduate courses. The differences are described at the links above, but, beginning Spring 2015 graduate courses proposals from CLA will also go through the same electronic system. The instructions that follow are based on the electronic (CourseLeaf) process.
- Only select “Propose New Course” or “Propose New Program” if your proposal is indeed for a new course or program. If editing an existing course or program you should highlight it in the scrolling list and then click the button below the list to “Edit Course” or “Edit Program.”
Forms that are incorrectly completed will be returned to the departmental curriculum coordinator, and the result will delay the submission.
- The University Curriculum Committee has created a list of Best Practices for proposing and reviewing course and program proposals. You should review these as you are working on your proposal.
- Understand the forms. The UCC forms are dynamic and change depending on what is being proposed. Furthermore, they use a specific terminology aimed at standardizing information within Banner. You should familiarize yourself with these terms so you can complete the form correctly. There are a few linked resources for understanding the forms:
- The UCC guide to Banner terminology.
- The University guidelines for course numbering at http://ous.auburn.edu/faculty/university-curriculum-committee/course-development-revision-and-deletion/course-numbering-system-for-semesters/.
- This CLA-generated narrative on the most frequently appearing prompts in the CIM forms.
- Dos and Don’ts or FAQ page to be generated by CLA Curriculum Cmte. [Forthcoming; not here yet]
- Read and follow all of the UCC guidelines for syllabi. Use the UCC's Guidelines for Syllabus Preparation websites:
- Justification for Graduate Credit
- Additional Guidelines for Courses Numbered XX9X
- Additional Guidelines for 5000/6000 Courses (Piggyback)
- Additional Guidelines for Distance Education Courses
- Ask Questions. Curriculum proposals come through the office of the dean, where undergraduate proposals are approved by a faculty committee and then Assoc. Dean Israel while graduate proposals are approved by a faculty committee and then Assoc. Dean Bobrowski. Contact either of them if you have questions about your proposal or the process.
Last Updated: April 24, 2017